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Strategy

The Harmful Effects of Workplace Incivility

Quy Huy, INSEAD Professor of Strategic Management |

Low-level unpleasantness in the workplace can have disastrous results – but managers can do something about it.

Managers generally take a laissez-faire approach toward low-key workplace aggression. If a conflict isn’t serious enough to be taken through formal HR channels, the widespread assumption is that adult employees “should” be able to handle it. As a rational argument, this is airtight. Where human emotions are concerned, however, logic can take us only so far.

Studies show that workplace incivility – subtle forms of mistreatment (a dismissive gesture here, a barbed word there) that may be difficult for employees even to describe to HR – can lead to lower job satisfaction, psychological stress and a decline in physical health. According to researchers, these negative effects culminate in higher employee turnover, a costly consequence indeed for firms.

But that may not even be the worst of it. My recent paper in Journal of Vocational Behaviour (co-authored by Francesco Sguera of UCP-Catolica Lisbon School of Business & Economics, Richard P. Bagozzi of Ross School of Business, R. Wayne Boss of Leeds School of Business, and David S. Boss of Ohio College of Business) suggests that an uncivil atmosphere produces serious (if silent) workplace dysfunction, because people simply can’t perform at their best within that atmosphere. As the victims of incivility suffer, so will employee engagement and productivity, unless managers intervene to help them cope. Fortunately, there are specific interventions that appear to do just that.

Resource theory

To gauge the true consequences of incivility, think not in terms of dollars and cents but emotional resources. Every time an emotional injury is inflicted in the workplace, the victim’s stress level increases and precious energy is siphoned away from workplace tasks. More minor acts of mistreatment can be just as emotionally depleting as major ones, as ambiguous slights often trigger agonizing doubts and ruminations: Did he/she really say that? What did I do to offend him/her? Is this just the tip of the iceberg? Will there be more serious consequences if I do not do something about it? The increasingly demoralised and disengaged employee may eventually quit – but in the meantime he/she can pose no end of impediments to company goals.

Workplaces where stress levels already run high are especially sensitive to incivility (because employees’ emotional resources are already highly taxed). And since high-stress environments tend also to be high-stakes, incivility could be at the heart of some very costly, even tragic mistakes.

Necessary stress

Nowhere are the stakes higher than in a hospital. Famously, healthcare facilities are not touchy-feely places to work, nor, arguably, should they be – a patient’s needs should supersede the sensitivities of doctors and nurses. However, with hospitals in many countries facing a nursing shortage that threatens to become a full-blown crisis, retention has become an urgent issue. If incivility were to send much-needed nurses packing, patients at the affected hospitals would bear the brunt.

We performed a two-stage survey of 618 nurses at a 550-bed teaching and research hospital in the south-eastern United States. First, we asked the nurses to rate the hospital on measures of incivility, other potential stressors (whether they worked overnight and felt workplace expectations were unclear), and exposure to managerial interventions known to mitigate stress and facilitate coping (team-building exercises and private informal meetings). Five months later, we asked how likely they were to look for a new job in the coming year.

We had hypothesized that incivility’s impact on employees depends on the presence of reinforcing stressors in the workplace environment and on whether managers step in to help employees cope. Subjected to regression analysis, the survey results supported our hypothesis: Nurses who felt unclear about their workplace role and/or worked the night shift were far more likely to be eyeing the door, if they felt their surroundings were uncivil. Those who experienced interventions to aid coping had less desire to leave, regardless of perceived incivility.

How to intervene

If high-stress workplaces can leave employees emotionally exhausted (a situation worsened when incivility is present), private informal meetings (PIMs) and team-building meetings can replenish their emotional resources. Administrators at hospitals and other pressure-cooker organisations should, we argue, regularly use these two interventions as a release valve.

Team-building exercises allow victims of incivility to discuss their feelings with the group, rather than trying to muddle through alone. Perpetrators are also given the opportunity to make their voices heard, so that no one feels their perspectives have been undervalued. Airing out all the issues puts everyone concerned in a much better position to move forward. In an ordinary workday, it’s impossible to address interpersonal issues so substantively and cathartically. Team-building exercises provide a valuable formal structure to turn negative feedback between colleagues into a positive experience.

PIMs are important for the opposite reason – their very informality lets employees unburden themselves of whatever might be weighing on their minds at work, be it a professional or a personal concern. Where appropriate, managers can direct employees to organisational resources (such as counselling) that can help. If employees raise problems related to incivility, managers can coach them on improving their relationships with colleagues. Ideally, PIMs would be scheduled frequently enough to nip conflicts in the bud. Based on the nurses’ feedback, we conclude that managers should aim to hold monthly PIMs.

Be proactive

All workplaces – not only pressure-cookers – run the risk of becoming uncivil if managers ignore employee emotions. Relying on HR isn’t good enough because a) incivility’s simmering tensions may not ever boil over into aggression sufficiently clear-cut to take to HR, and b) complaining to HR could cause an employee to be targeted for retaliation, and so worsen the incivility. Further, it’s dangerously complacent to assume that everything’s fine between your employees because you haven’t heard otherwise. When in doubt, err on the side of being a little more concerned with your employees’ emotional well-being than strictly necessary.

Quy Huy is Professor of Strategic Management at INSEAD. He is also Programme Director of the Strategy Execution Programme, part of INSEAD’s suite of Executive Development Programmes.

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Comments
Robert,

The consequences are well described here. However, the proposed solutions of private informal meetings and team building meetings will be ineffective. Individuals need a self-discovery process that leads to better relationships. Go back to Drs. Jane Mouton and Robert Blake for ideas still effective today.

Graham,

Team-building meetings can also provide the opportunity for the team to (i) explore, discuss and vote on (i.e. build the team's ownership of) the values and behaviours the members expect of each other and (ii) routinely talk about how things are going re everyone respecting those agreed, mutual expectations. Effectively, this is about the members using their team meetings to shape and self-regulate the climate they want to work in and to model, trial, practice, learn and polish their skills in voicing and listening to concerns in an emotionally intelligent, supportive, relationship-building way. (I'm about to measure the effectiveness of this approach in reducing (preventing, eliminating) incivility and negative acts generally.)

jose santiago,

Thank you for the article, however, this is also a cultural issue on how an organisation works and unless this is altered to remove the in-civility over the long term will return and the crisis will return with several who have remained adding their negative views. The proposed actions will assist in reducing the negative but you have to go to the root cause and fix it.

Graham,

In the empowered, positively-oriented, egalitarian workgroup (team) approach we are envisaging, the workgroup takes responsibility for maintaining the climate it wants, by self-regulating. Any unacceptable behaviour is surfaced and addressed by the group at its regular meeting. The mindset is that the solution is to be found - and is best found and dealt with - in the (or a) process.
This is a different paradigm from that which tries to find and fix root causes, gaps and problems.

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